The records chase
Someone asks for bank statements, ID documents and the signed engagement letter, waits, then asks again. By the third “just checking you saw this”, it’s a fee earner doing the chasing, and nobody bills a minute of it.
AI Readiness Assessment · Professional services
Your fee earners are doing work nobody bills for.
One 45-minute call with the Codehawks team, then your plan within 48 hours: 3 to 7 fixes for records chasing, onboarding packs and status emails, each with a named tool, its monthly cost and the hours it saves per week.
Every hour recovered is an hour someone can bill. If we can’t find at least 5 hours a week, we refund the full fee.
Satisfaction guaranteed. From the team behind agentchecker.ai.
- 5+ hrs
- a week of recoverable time found, or the fee refunded
- 3 to 7
- fixes prescribed, with named tools and monthly costs
- ~1 week
- start to finish, discovery call to plan review
The problem
Small teams lose hours every week to repeating admin.
The time goes in short tasks that repeat every day: retyping information, chasing replies, writing up notes, filing documents.The assessment finds these tasks in your business and puts a fix, a cost and an hours figure against each one.
Onboarding assembled by hand
Every new client means an engagement letter, an AML and ID check, a records request and a file set up in three systems, with the same details retyped into each. It takes an hour or two per client before any billable work starts.
“Where’s my tax return?”
Every status email means opening the file, checking the stage and writing a careful reply. None of it is chargeable, and the interruption cuts into the billable work around it. That’s where WIP write-offs come from.
How it works
One call, then your plan.
The whole process takes about a week. Your time in it: two calls and a review, about two hours in total.
01
Free 15-minute discovery call
A short video call. We check the assessment fits your business, you check we know what we’re talking about. If it’s not for you, we say so on the call.
when: day 1 · free
02
The 45-minute call
The Codehawks team walks through how your business actually runs. Who does what, which tasks repeat, where the hours go. No preparation needed beyond knowing your own week.
when: day 2 to 3 · 45 minutes
03
Your plan, within 48 hours
We analyse the call and build your plan: 3 to 7 fixes, each with a named tool, its monthly cost, the setup effort and the hours saved per week. Written to be implemented in 3 to 4 days.
when: 48 hours after the call
04
Review call and support
We walk through the plan together, agree the recoverable hours and answer questions. On Plus, we then set up your top 2 fixes with you and stay on email for 30 days.
when: about day 7 · 30 minutes
The deliverable
A written plan with 3 to 7 fixes.
Every fix names the tool, its monthly cost and the hours it saves per week.
- A map of where your hours go: the repeating tasks we found, who does them, and what each one costs you in time.
- 3 to 7 prescribed fixes, each naming the exact tool and its monthly cost in pounds, for example “Zapier, from £20 a month”.
- Hours saved per week for every fix, agreed with you on the review call.
- A setup order you can implement in 3 to 4 days, starting with the quickest win.
- Anything not worth doing is flagged. If a fix costs more than the hours it saves, it does not go in your plan.
- A review call to walk it all through, and the plan as a document you keep. It works whether or not you ever speak to us again.
If you later want anything built, the plan doubles as the spec, so there is no second discovery stage and no second scoping fee.
Sample prescription
What a fix looks like on paper.
Fix 2 of 5: retyping bank statements
Illustrative example| The pain | Clients send bank statements and receipts as PDFs, photos and the occasional shoebox. Someone keys the figures into the ledger line by line. About an hour a day across the practice, done by people qualified to do far more. |
|---|---|
| The fix | A capture tool such as Dext or AutoEntry reads the documents, extracts the figures and posts them to the ledger for review. Clients photograph receipts from their phone instead of saving them up. Connects directly to Xero, QuickBooks and Sage, and takes about a day to set up and roll out. |
| Indicative cost | From £25 a month. |
| Hours back | About 4 a week across the practice. |
This is the format you receive, shown with a made-up example. The pains, tools and numbers in your plan come from your own assessment. For scale: 4 recovered hours a week at a £100 charge-out rate is over £20,000 a year of billable capacity.
Pricing
Two ways to buy it.
Both tiers include the same assessment, plan and guarantee. Plus adds hands-on setup help.
Core
£549
- Free 15-minute discovery call
- The 45-minute call with the Codehawks team
- Your plan within 48 hours: 3 to 7 fixes with named tools and monthly costs
- Hours saved per week for every fix, agreed with you
- A setup order you can implement in 3 to 4 days
- Review call to walk through your plan
- The 5-hour guarantee
Most chosen
Plus
£849
- Everything in Core
- Hands-on setup of your top 2 fixes, done with you
- 30 days of email support whilst you implement the rest
- A 30-day check-in call to count the hours actually saved
- The 5-hour guarantee
Not sure which? Book the discovery call first. It’s free, and we’ll tell you which fits.
The guarantee
The 5-hour guarantee.
If our assessment can’t identify at least 5 hours a week of recoverable time in your business, we’ll refund the full fee. There is no claim form and no negotiation.
For scale: 5 hours a week at a blended staff cost of £25 to £35 an hour is roughly £6,500 to £9,000 a year.
Recoverable time is agreed with you in the review meeting, based on your own estimates of task frequency and duration.
FAQ
Questions we get asked.
We hold confidential client information. What do you actually need to see?
Nothing from your client files. The assessment works from one recorded call about how the practice runs: who does what, which tasks repeat, how long they take. We need no client names, no ledgers, no matter files and no privileged material.
The recording and our notes are handled under UK GDPR, used only for your assessment, and deleted on request. We’ll sign an NDA before the call if you want one.
Where a prescribed fix would touch client personal data, a document portal or an ID check for instance, your plan says so, names where that tool stores its data, and flags anything your privacy notice or engagement letters would need to reflect.
Will the fixes work with the practice software we already run?
Yes, that’s the point of the 45-minute call. We map what you already run, whether that’s Xero, Sage, IRIS, QuickBooks, Clio or LEAP, and prescribe fixes that connect to it rather than replace it.
Most practice tools have ready-made connections, and we’d rather prescribe a £25-a-month add-on than a migration. If a fix would mean replacing your practice management system, it doesn’t go in your plan.
Where a fix touches a regulated step, AML and ID checks for instance, we prescribe established providers already used across the profession, and the plan states plainly what remains a human decision.
We already use ChatGPT. Do we still need this?
A chat window helps the person typing into it. It doesn’t move data between your systems, chase your invoices or file your documents. Most of the recoverable hours sit in the repeating work between your tools, and that’s where the assessment looks.
Where ChatGPT already covers a task well, we’ll say so and move on. You won’t get a plan that prescribes what you already have.
I’m not technical. Will we actually be able to use any of this?
Yes. Every fix is chosen for the team you have. Most are off-the-shelf tools with ready-made connections between the systems you already use, set up by following steps rather than writing code.
The plan gives you the setup order and the effort involved for each fix, and on Plus we set up your top 2 fixes with you.
What about our data?
The assessment itself needs no customer or client data. We work from one recorded call about how your business runs: your processes, your tools, and your estimates of the time each task takes.
Everything you tell us stays confidential and is handled under UK GDPR. Where a prescribed fix would touch personal data, your plan says so and notes where that tool stores it.
What if nothing in the plan applies to us?
Then you don’t pay. That is the 5-hour guarantee: if our assessment can’t identify at least 5 hours a week of recoverable time in your business, we’ll refund the full fee. There is no claim form and no negotiation.
We’d also rather tell you on the free discovery call that the assessment isn’t a fit than take a booking we can’t stand behind.
What if we can’t implement it ourselves?
Most clients can. The plan is written to be implemented in 3 to 4 days with off-the-shelf tools, in a set order, starting with the quickest win.
If you’d rather have help, Plus includes hands-on setup of your top 2 fixes and 30 days of email support. And where a fix genuinely needs custom work, Codehawks builds software, from £2,500. That part is always optional. The plan works without us.
About Codehawks
We build tools, not slide decks.
The assessment is run by the Codehawks team, a UK software lab. We ship our own products, including agentchecker.ai, which tests whether AI agents can buy from your website.
Before we build anything for a client, we run this same diagnosis first. The assessment is that scoping stage, sold on its own.
We are a software company recommending software, so the plan is written to be independent of us:
- Most fixes are off-the-shelf software you can set up without us.
- The plan is a document you keep. It works with any supplier or none.
- If something genuinely needs building, we say so and put a price on it. You can take the spec elsewhere.
Who it’s for
- UK businesses, established and trading
- Established and trading
- More admin than the team can comfortably carry
- An owner willing to spend 45 minutes on one honest call
Who it’s not for
- Pre-revenue startups. Fix your product first, the admin can wait.
- Enterprises. At hundreds of staff this is a different job entirely.
- Anyone who wants someone to “do AI” for them without being involved. The 45-minute call needs you in it.
Next step
Start with the free discovery call.
15 minutes on a video call with the Codehawks team. We’ll tell you honestly whether the assessment fits your business, and which tier makes sense. If it doesn’t fit, we’ll say so on the call.
Book a discovery callfree · 15 minutes · no payment details · backed by the 5-hour guarantee